Organising
E-mail Messages into Folders
As
with any other Windows system, folders (or directories) can be
set up to store e-mails so that you can find them easily. These
folders can be placed anywhere in your personal folder on Microsoft
Exchange, the e-mail software.
- Open
Microsoft Exchange.
- In
the window that appears, on the left-hand side will be a series
of folders.
- Wherever
you want to put your new folder, click on it once to highlight
it, then go to the File menu and select New Folder. Type in
the name of your new folder.
- The
new folder will appear as a subfolder of the selected one. For
example, if you have called your new folder "Courses" in the
Inbox folder, it will appear as illustrated below. You could
either have a series of folders running from the selected area
(eg. Inbox) or subfolders from secondary folders, also illustrated
below:
Transferring
E-mail Files into Folders
- In
the right-hand window, click on the e-mail message you want
to file.
- Drag
and drop the file - ie. hold the mouse button down on the message
you wish to transfer and then move the mouse so that the cursor
is positioned over the folder you wish to transfer the message
to. Note - the name of the folder should automatically gain
a blue highlight when you're over the folder.
- Let
go of the mouse button. The file is then transferred.
If
you need to select more than one e-mail, click the first one in
the right-hand window with the mouse arrow. Hold down the left
mouse button and simultaneously press and hold down the Ctrl (or
Control) key on the keyboard.
Click
the next e-mail, and this will also be selected. On completion,
drag and drop over to the folder in the left-hand window.
 Contents:
E-mail
Skill
Check: E-mail
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