Exercise 4: Page Layout Options

Type out the information below. Instructions on how to carry out the required function for this exercise are covered in the text.

Headers, Footers and Altering Paragraphs
Every document you create should have your name on it, either as a header or footer. If you have a multi-paged document, ie. more than one page, then you should also have page numbers on your document. Headers and footers may be added by selecting View on the Menu Bar and then Headers and Footers from the drop-down menu.

Insert your name as a header. Switch to footers and type in Word Processing 101, and insert a Word Count Field.

To use page numbers, while using headers and footers, click on the Page Number icon (see illustration below). This will insert a page number on every page, if you want text to precede the number then you will have to type it in. There are also options for date and time.

You can also change the margins that are in place around your document. This allows the layout of your page to be made larger or smaller. To change the margins select the File menu and then click on Page Setup. Once you have altered the margins you require, click on OK.

Text Alignment icons can be used at any time to change where text is typed on the page. Remember one of these icons will be on all the time. To change text alignment, highlight the text and click on the icon that you want.

For example, to centre a heading, click on the heading and click Centre. Be careful when using right align, this should only be used for page numbers. Full justification should be used when indenting paragraphs, as shown below.

Indentation can be useful but it should not be used in business documents, where text should always be aligned to the left. Indenting a paragraph is used to emphasise a difference between the paragraph and the rest of the text. To do this, highlight the paragraph that you wish to change, click Format on the Menu Bar and then select Paragraph. Change the indentation of both the left and right hand side of the paragraph and then click OK. Remember to fully justify the paragraph.

Note that you can also Double Line Space a paragraph. Place your cursor in the paragraph you wish to double line space. Click Format, then Paragraph and click next to Line Spacing At, click on Double Line and click OK. The line space between the lines is not achieved by pressing the Enter key twice, as when starting new paragraphs.

1. Save a copy of your document as 'Header and Footer' with the above features supplied.
2. Print out the document

Contents: Word Processing

Skill Check: Word Processing